PPCS Bylaws

By-laws of Pan-Pacific Continence Society Approved by the PPCS Organizing Committee in October 8, 2016 at Beijing, China/ 1st revision in  31 Aug 2017

 

Article 1. Name, location and representation

Section 1.1. Name

The name of the organization is the PAN- PACIFIC CONTINENCE SOCIETY (PPCS, hereinafter the Society).

 

Section 1.2. Address

Normally it is located in the area of residence of the President. The office of the Society can be determined by the Steering Committee of the Society.

 

Section 1.3. Language

English is the official language of the Society and is used for all Society purposes.

 

Section 1.4. Composition and Representation

The Society consists of individual members with a major professional interest in the area of lower urinary tract function: he or she can be a local continence society member, or can be an individual clinician or scientist recognized for their involvement in LUT research. To gain its goals and achievements, the Society extends to countries in Pan-Pacific region.

 

Article 2. Objects and Activities

Section 2.1: Purpose

The Society intends to contribute to the development of science in all aspects of lower urinary tract function and dysfunction through research and exchange of information in the medical science, and to share friendship among members.

 

Section 2.2. Activities

The Society carries out the following activities to achieve its purpose.

1. Holding scientific meetings and other relevant meetings.

2. Issuing the official Society journal (LUTS), newsletters, and books.

3. Carrying out research and providing guidelines concerning any aspect of lower urinary tract function and dysfunction.

4. Taking care of international relations with other societies.

5. Managing the homepage of the Society.

6. Other activities which are deemed to be necessary by the resolution of the Steering Committee.

 

Article 3. Membership

Section 3.1. Members

The society consists of individuals or organizations that subscribe to the purpose, and can be comprised of regular member, associate member, special member, and honorary member.

 

1. Regular member

Any medical specialists or holders of doctorate degree in lower urinary tract function and dysfunction who register as a member of the Society at the official homepage, and who subscribe to the purpose of the Society, will enjoy all rights and privileges of the Society as defined by the rules. Regular membership is contingent upon timely payment of annual dues.

 

2. Associate member

Anyone who intends to contribute to research and to subscribe to our purpose among clinicians, fellows in training, nurses, physician assistants, data managers, or any other clinical specialists or basic scientists having a major interest in field of lower urinary tract function and dysfunction, and pays the required membership dues.

 

3. Special member

Anyone who is acknowledged by the Society to have significantly contributed to its development, and who subscribes to the purpose of the society among individuals, incorporations, companies or organizations, and makes monetary contribution of required amount.

 

4. Honorary member

Those members who are retired or more than 65 years old, and who continue to maintain a keen interest in this field with a history of significant contribution to the Society, can become Honorary Members. It is exempt from all membership fees for the rest of the member’s life by approval of the Steering Committee with recommendation of each constituent regional society.

 

5. Founding Member

Those members who had made a critical contribution to the initial formation of this Society. It is acknowledged and approved by the Steering Committee. It is exempt from registration fee of the annual meetings.

 

Section 3.2: Approval of membership

Any applicant for membership should have qualifications as stipulated in Section 3.1, and have approval of the Steering Committee, and should go through the required registration procedure.

 

Article 4. Membership dues

Section 4.1. Annual dues

Annual dues for all categories of membership are determined by the Steering Committee. Payment of annual dues entitles the regular member to vote, hold office, and get the society journal or newsletter, and other benefits of membership.

 

Section 4.2. Payment of dues

Annual dues are to be paid in the process of registration of annual congress or through each affiliated regional society.

 

Section 4.3. Termination of membership

Membership in the society may be terminated by nonpayment of dues. Non-payment is defined as greater than 2 years in arrears. The general council may terminate any member who does not comply with the society’s policy and procedures of the society.

 

Section 4.4. Rights

Regular members who have abided by their duties have the rights to propose, decide, elect and be elected as defined by the rules. The other members have the right for presentation.

 

Section 4.5. Secession

Any member can secede from the society on his/her own will, if the member decides to withdraw for an important reason, by submission of a notice of secession.

 

Section 4.6. Suspension of dues

Annual dues for all categories of membership can be suspended by the determination of the Steering Committee.

 

Article 5.  Meeting of the society

Section 5.1. Annual meeting

The Society meets annually in a combined business and scientific session. The annual meeting site is determined as the resolution of the steering committee one year prior to the meeting, and the venue is rotated in consecutive order if there are no special circumstances. The date can be set in consultation with the local organizing committee. The congress chairman can appoint the local committee members for holding the annual meeting.

 

Section 5.2. Special meeting

Special meetings of the entire membership may be called at any time by the resolution of the Steering Committee.

 

Article 6. Organization structure

The Society shall have the following bodies: (a) the Executive Committee, (b) the Steering Committee, and (c) the Secretariat.

 

Section 6.1. The Executive Committee

6.1.1. The Executive Committee consists of the following:

1. President

2. Secretary General

 

6.1.2. Executive Committee shall have the right and duty:

(a) to determine the agenda of the meetings of the Steering Committee.

(b) to appoint and prescribe the duties of officers, employees and agents of the Society. All such officers, employees and agents as may be appointed shall hold office at the discretion of the committee.

(c) to organize and supervise the day-to-day activities of the Society. The Committee always remains subordinate to the Steering Committee.

 

6.1.3. President

The congress chairman is selected in the Steering Committee, and he/ she holds office as the president till the end of annual congress for 1 year.

(a) to become a representative of the Society. In case the congress chairman and the president of regional society are different, the latter becomes the President of the Society.

(b) to prepare for the annual congress in cooperation with Secretary General who is designated by the President.

(c) to preside meetings of Executive Committee, Steering Committee, etc.

(d) to promote funding for the Society.

(e) to establish and maintain the homepage.

(f) to run the Secretariat.

 

6.1.4. Secretary General

Secretary general can hold office for one term of 1 year. He/ she is appointed by the President, and shall assist the President, with the duty:

(a) to have custody of the seal and records of the Society.

(b) to attend and keep minutes of all meetings of the steering committee and the Executive Committee

(c) to keep all records, except financial, of the Society and shall be responsible for their correctness.

(d) to do an up-to-date register of member at all times

1. to have custody of all funds, collect and disburse money on behalf of the Society.

(f) to be responsible for keeping and maintaining all account books and other financial records and be responsible for their correctness.

(g) to perform other functions to be prescribed by the steering committee or the President.

  

Section 6.2. The Steering Committee

This is the supreme board of the Society. Board of this committee consists of members from each constituent regional society, who are the president of the regional society and others with recommendation from the regional society. It consists of 3 persons from Japan, Korea, Taiwan, and China; 1 person from Australia-New Zealand; 1 person from any future new member country. The tenure of members depends on the situation of each constituent regional society.

 

Section 6.2.1. Agenda of the steering committee

Board of the committee can discuss and resolve the following agenda.

(a) to elect the congress chairman.

(b) to determine the general policies of the Society.

(c) to consider and adopt or deal with the reports of the executive committee and all other officers of the Society.

(d) to fix the amount of dues and any special levies.

(e) to fix the venue for the congress.

(f) to make amendments to the bylaw.

(g) to make a resolution on management of members; admission of special and honorary members, dismissal of regular members, etc.

(h) other important issues.

 

Section 6.2.2. Conference process

The President presides over the meeting. The Secretary General can attend the meeting, but do not have the right to vote if he/she is not a member of the Steering Committee. Agenda items of the board can be decided by the attendance of more than half of the total number of members, and the resolution is made with an approval of the majority of attending members.

 

Section 6.3. Secretariat

The Secretariat shall be the principal office of the society. It is established and maintained in the country of the President. The Secretary General is also responsible for running the Secretariat.

 

Article 7. Finance and accounting

Section 7.1. Finance

Expenses of this Society are appropriated by admission fee, membership fee, allotted charge to the regional society, contribution and other dues. The allotted charge is proportionate to the number of the Steering Committee member.

 

Section 7.2. Fiscal Year

The fiscal year of this society lasts for 1 year beginning from the next day of the annual meeting.

 

Section 7.3. Incomes

This society can have other incomes from convention booth or advertisement in the abstract book, advertisement in the homepage, and contributions from the company or members, etc.

 

Article 8. Amendment to the bylaws

The bylaws of the Society may be amended according to the following procedure. Any proposal for amendment to the bylaws must be submitted to the board of the Steering Committee at least 3 months before it meets. In no case shall the bylaws be amended unless the amendment was adopted by two-third of the Committee.

 

Article 9. Dissolution

Dissolution will be proposed, processed and voted upon in the same manner as stipulated in the bylaws for amendments.

 

Appendix

1. Things not stipulated in the bylaws shall be determined on a basis of common practice. And all details are determined at the Steering Committee meeting.

2. The portion about the finance can be suspended till the consensus will be made in the Steering Committee.